What is the purpose of the November 28, 2016 Committee of the Whole meeting and how does it impact the Clock Tower Development?
The purpose of the meeting is for members of Committee of the Whole to meet and consider a staff report and recommendations from the Planning Department related to the Clocktower application. This staff report will be considered at 7:00 p.m.
The current development application proposes a seven (7) storey mixed use building with 165 rental apartment units and 5 retail units. The proposal includes underground parking options.
What will be the format of the November 28, 2016 Committee of the Whole meeting?
- The meeting on November 28 is being held at 7:00 p.m. in the Council Chambers at the Municipal Offices, 395 Mulock Drive.
- The meeting is not a public consultation session, but rather a decision point for Committee.
- A presentation from staff and a presentation from the applicant will be made. Presentation slides will be posted online when available.
- Members of the public are welcome to present a deputation to Committee, and are encouraged to register for a deputation in advance.
- The Committee will receive deputations from the public at the start of the meeting. Deputations can be made by any member of the public and will be limited to 5 minutes per person. Committee may have questions of clarification regarding your comments or input.
- Following this, Committee will consider the report and recommendations from Planning staff.
I can't attend the meeting on November 28, 2016. Will I be able to view the meeting from home?
The meeting will be live streamed and archived on the Town's website on our Agendas, Minutes and Meetings page. The archived video will be posted to the website within 24 hours and remain there for future viewing.
I'd like to bring my family or attend with a group of people on November 28, 2016. Will there be enough space to accommodate us all?
There will be additional overflow seating set up in meeting rooms down the hall from the Council Chambers. Members of the public in these rooms will be able to view the meeting through a live video feed. Anyone sitting in these rooms who wishes to make a deputation can do so by registering with staff, and will be invited to proceed to the Council Chambers at the appropriate time. There will be Town staff on hand to direct and assist members of the public as necessary.
What are the rules of decorum for the meeting?
The Committee of the Whole meeting is a formal meeting which adheres to established rules of decorum. Everyone wishing to make a deputation will be given the opportunity to speak, regardless of their viewpoint on the proposed development. All attendees should respect the viewpoints of others and refrain from applause or heckling, and displaying placards. Please treat everyone with respect and courtesy, and keep your electronic devices on silent.
Speaking at the meeting:
How do I make a deputation?
You may register your deputation in advance by completing the Deputation and Further Request Form and submitting to the Clerk's Office, 395 Mulock Drive, P.O. Box 328, Newmarket, ON L3Y 4X7 or by email email@example.com Your name will be published on the agenda should the Clerk's Office receive your form by noon on the Thursday before the meeting (November 24).
You can also register your deputation with staff when you arrive at the meeting or during the meeting itself.
What order will the deputations be heard?
Deputations will be heard in the order of persons having registered in advance, then in the order of persons registered prior to, then persons registered during the meeting. The order of speakers is not determined by those having a particular viewpoint about the proposed application (i.e., in support or opposition).
Do I have to make a deputation to provide my input?
No, you can provide your comments in writing by letter (c/o Clerk, Town of Newmarket, 395 Mulock Drive, P.O. Box 328 Newmarket, ON L3Y 4X7) or by email (firstname.lastname@example.org).
May I ask the developer (applicant) questions about the application?
No. The purpose of the meeting is for Committee to discuss and adopt a motion related to the application. Your comments should be directed to Council through the Mayor. The Mayor or Members of Council may ask staff and the applicant to answer questions of a technical or process nature regarding the application, but any detailed or substantive questions will be referred to staff to be addressed in future public report.
My concerns have been stated by a previous speaker. Do I need to speak?
No, you do not need to speak if your concerns have been previously stated. The Town welcomes all viewpoints and comments through verbal or written submissions.
I would like to submit a petition regarding the proposed development. How will the Town deal with my petition?
Petitions are to be submitted to the Clerk and must include a minimum of two persons, their addresses, and a clear statement of the purpose. A petition may be submitted at or following the Public Hearing meeting and are typically referred to staff and addressed in a future report to Council.
Next Steps in the Process
What are the next steps for this development application?
Committee of the Whole may adopt a motion to approve, reject, defer, or amend the recommendations from the Planning Department. Subject to any further direction, the matter will then be considered by Council at its meeting on December 5, 2016 (7:00 p.m., Council Chambers).
The applicant and members of the public who have established appeal rights by speaking at a public meeting or providing written comments then have the right to appeal the decision to the Ontario Municipal Board subject to the deadlines established by the Planning Act.
How will I be advised of future meetings and/or Council's decision related to the application?
In order to receive notice of future meetings or decisions related to the proposed development, please complete the Deputation and Further Request Form and submit this form to the Clerk's Office, 395 Mulock Drive, P.O. Box 328, Newmarket, ON L3Y 4X7 or by email email@example.com