Santa Claus Parade

In addition to other duties as they may be assigned, the role of the Treasurer includes the following duties:

September/October

• Once confirmed, meet Chair and past Treasurer at the bank to change signing authority.
• Attend committee meetings and provide financial update, also prepare, and present financial statement.

November

• Prepare cheque payments for REACT, bands and other expenses.

On Parade Day (third weekend of November)

• Assist on parade day as marshal.
• Give cheque to REACT.
• Collect receipts.

In addition to other duties as they may be assigned, the role of the Safety Coordinator includes the following duties:

• Attend scheduled committee meetings.
• Communication lead with Marshals.
• Attend meetings with YRP, Town staff organized by Town staff liaison or Chair.

September

• Contact REACT and confirm participation.

October

• Contact marshals.
• Assign pace vehicle volunteer drivers.
• Organize marshal assignments, responsibilities and assignments.
• Confirm radio's for marshals to borrow on parade day.

November

• Review power point presentation for Safety Meeting.
• Coordinate attendance of REACT at Safety Meeting.
• Prepare written comments for presentation. Deliver presentation at Safety Meeting. Introduce REACT and have them provide comments on the de-staging area.
• Answer questions from attendees at Safety Meeting.

November (week leading up to the parade)

• Forward Marshal assignment document to marshals and answer any questions from marshals.

November (parade day)

• Prepare and present parade information, last minute details, marshal assignment and questions from marshals at Marshal Meeting held at the Town Offices at 8:30 am (suggest marshals arrive at 8:15 with 8:30 am meeting start).
  
• Stay in contact:
  • Parade Chair
  • Float Coordinator
  • Band Coordinator
  • Town Liaisons
  • YRP contact
  • Town staff (Roads) if applicable
  • REACT
  • Marshals (with or without radios)

November (post-parade)

• Ensure marshals return vests and red jackets.
• Ensure marshals remove all personal belongings from golf carts.
• Contact marshals to request their thoughts and feedback post parade and bring comments to parade debrief meeting.
• Provide names and addresses to Communication Coordinators so letter of appreciation can be sent to marshals.

In addition to other duties as they may be assigned, the role of the Safety Coordinator includes the following duties:

JUNE – SEPTEMBER

Contact the costume provider to reserve the date of the Parade and to find out if there are any new costume characters that we may be interested in using. Also check to see if the price is the same as the previous year.

SEPTEMBER

Contact all the students that signed up at the previous parade to be in the current year's parade to see if they are still interested.

Contact the Guidance Counsellor at the local High Schools to see if they will post a notice to let the students that are interested in their Community Service hours know about the parade.

OCTOBER

Town will post on the Santa Claus Parade website that we are looking for high school students for costume characters and elves for the parade.

Contact the costume provider with the list of costumes you wish to use this year and confirm pick up and return date and time. Usually 9am on the Friday before the parade and 9am on the Monday for return.

Contact the people that will be serving the food after the parade.

COSTUME PICK UP DAY

Coordinate with the Town of Newmarket costume pick up and delivery to the Municipal Offices.

DRESS REHEARSAL

Coordinate and manage the costume assignment to the volunteers at the volunteer costumer dress rehearsal session on the Thursday evening prior to the parade.

PARADE DAY

• Arrive around 8 a.m.
• When the students check in with you, highlight their name on the list so you know who has arrived.
• Assist the volunteers get into their costumes.
• Have the students leave their Community Services. sheets with you so that you can have them signed when they get back.
• Meet with the volunteers regarding the rules on the parade route.
• Discuss and confirm Parade plan and logistics
• After the parade, assist volunteers remove their costumes
• Provide volunteers with their Community Services form.

COSTUME DROP OFF DAY

Coordinate with the Town of Newmarket costume pick up and delivery back to the costume provider.